Up until this coming Thursday, I work as one of those annoying people who call and confirm appointments in a national call center for a security system company . As obnoxious as those calls are, they are really just a courtesy for the customer so that we can:
a. Make sure that the customer wants to keep/reschedule/cancel the appointment.
b. Make sure that the company didn’t screw up and give the customer the wrong appointment.
Either way, we call to make sure that the customer is happy with what they have.
The employee follows a script throughout the entire call. The employee says: “This is Angus Flipinflop from [insert company]. I’m just calling to confirm the appointment we have scheduled for [doomsday]. Does that still work for you?” If it does, we ask two or three questions pertaining to the appointment. Seems simple enough, right? Wrong. The way that customers act, you would think it was the end of the world.
Some customers are mad because you can’t answer every single question they have about the appointment. You can only tell them “I don’t know, but I can transfer you to…” so many times. When you tell the customer that you don’t have access to certain information, or you don’t know anything about the equipment used because you only work as an appointment confirmation representative, they get pissed and go off on a tangent asking what the world is coming to because a few questions can’t be answered by only one person. We work through temp agencies for Christ’s sake. We have an entry-level job and we get paid to follow a script, not to know things. That would be why we have an entire page full of numbers to transfer people to.
Other customers get mad because you ask them questions. We ask two questions that, apparently, are necessary; otherwise, we wouldn’t ask them. Duh. One question that we ask is: “Who provides your phone services?” The customer has to have some type of phone service for the security system to work, which makes sense because it cannot communicate to the dispatch center if there is no working phone line available. It’s not rocket science. Some phone companies have certain equipment that we have to accomodate, or special things we have to do to work with them to hook up the system. When a customer asks why we need to know that, I just want to tell them to use their brain. I figured it out my first day on the job without anyone telling me. Then the customer is angry because they think we’re prying into their personal information. I could probably google a person’s name and find everything I need to know. What I don’t understand is why a phone company is an issue when we have their credit card numbers. I had a woman call the corporate office on me once over this even though I had my supervisor talk to her.
The second question we ask is: “Is there any remodeling or construction going on in your home that might hinder the installation?” This is even more common sense than the previous question. If you have construction going on in your home and you have to turn off your electricity for a day or so, it’s a problem. We can’t wire and test a security system with no freaking electricity. The two most common answers I get are: “I don’t know” and “What do you mean?” REALLY? How do you not know if you have remodeling going on in your home? I can look in my kitchen sink and see dishes in there and know that I have dirty dishes, so please, tell me, HOW DO YOU NOT KNOW? People really are daft.
There are also the customers that tell you their life stories. You ask if the appointment time works for them and they say yes… but only after they’ve told you what happened with Billy-Bob starting ten years ago and how it affected them. This is when the staring into space starts. Side effects include: drooling, nodding repeatedly even thought the customer can’t see, surfing the web for funny pictures, saying “uh-huh” over and over without registering anything that the customer says, laying face-down on the desk, playing Tic-Tac-Toe and Hangman with the person sitting next to you, planning out your finances for the year, making plans for the weekend, etc. When everything is all said and done, the 30-second phone call has taken 30 minutes and you’re thoroughly exhausted.
Customers change their minds sometimes… repeatedly. They tell you to cancel… no reschedule… no, that won’t work, cancel… wait, I think I can do the 14th… nope, can’t… maybe… nah… I’ll call you *click*. They hang up. Pretty much you either have to leave the appointment as is, or cancel, which can be a tough decision.
Then there are the angry customers. They’re angry because you interrupted their dinner, or you woke their kids up because the phone was ringing too many times, or they can’t hear you… because of background noise on their end, or because you’re not from where they’re from, or because your appointment times don’t work around their weird-ass schedule, or just because you called. Do you know how many people get angry with me simply because I called to confirm the appointment? A lot. I had a friend at work get yelled at by a black lady because she was white. Yes, ma’am, thank you for realizing that there are people from many different races who use the telephone, you’re very observant.
It’s hard to help a customer who doesn’t want to be helped. It’s very rare when I get a person who actually tells me that that he or she is glad that I called. Not that it matters anymore. I was promoted to a new position, starting Thursday. Now I just get to deal with angry customers who are forced to reschedule. Great.